Marketing Specialist & Sales Administration

Company: Incompass
Location: Osseo
Posted on: April 1, 2026

Job Description:

Position Title: Marketing Specialist / Sales Admin Department: Sales / Marketing Location: Timesavers Maple Grove, MN Reports To: VP Sales, Applications, Products, and Marketing Employment Type: Full-Time / Exempt Position Summary Timesavers LLC is seeking a highly organized and proactive Marketing Specialist & Sales Administrator role. This role supports the execution of Timesavers’ marketing initiatives while providing critical operational support to the sales team, our dealer network, and our customers. The ideal candidate combines marketing execution skills with strong administrative and organizational abilities. Key Responsibilities Marketing Support Create or coordinate marketing material creation, including brochures, product information sheets, pictures, videos, and digital content. Assist with trade show logistics, promotional materials, and follow-up campaigns. Support annual Trade Show and Dealer Event venue planning, preparation, and participation. Key tasks include detailed planning in cooperation with key stakeholders, show ordering, generation and preparation of collateral materials, team attendance support items, and coordination as needed during and post-event. Monitor product performance, sales trends, and competitive activity to guide product strategy and ensure the portfolio remains competitive in the markets we serve. Gather, synthesize, and document voice-of-customer feedback in cooperation with regional sales managers, dealers, and customers with the goals of identifying product gaps, improvements, new machine opportunities, and emerging market needs. Develop and maintain product positioning, value propositions, and key selling points to support the sales and marketing teams. Maintain product roadmaps and support lifecycle management for Timesavers machines, including product upgrades, development planning, priorities, pricing strategy, and up to end-of-life planning in cooperation with cross-functional teams. Support product enhancement releases and product launches through planning and coordination of product positioning, training, and marketing collateral materials to ensure successful market adoption. Website Updates & SEO: Performing minor website updates, optimizing content for search engines, implementing/updating new pages, writing blogs, monitoring website performance and SEO rankings. Perform planning and execution of marketing campaigns including email marketing, digital campaigns, trade shows, and social media. Manage marketing automation and lead tracking with tools (ie HubSpot, Salesforce, Etc). Track marketing campaign cost and performance, prepare basic stats/reports on key parameters. Support the sales team with the collection, generation, and dissemination of technical product and application knowledge information, including training curriculum for internal and external use. Lead new product launches, coordinating with marketing on messaging, collateral, product training, and trade show introductions. Monitor product performance, sales trends, and profitability to guide pricing strategy, configuration offerings, and product roadmap decisions. Assist with defining standard machine configurations and options to streamline quoting and manufacturing efficiency. Sales Administration Maintain standard machine configurations, option structures, quotation details, pricing guidelines, etc to streamline quoting infrastructure. Support the sales process from lead generation and dispatching through customer orders with administrative team support as needed. Support annual Dealer Events through planning, preparation, and participation. Maintain our Dealer Portal structure and content. Support maintaining and updating customer and dealer information within Salesforce (CRM). Assist with quote preparation, proposal documentation, and sales documentation. Coordinate communication between sales team, dealers, and internal departments. Support sales pipeline tracking and reporting. Assist with order documentation and coordination with operations when required. Help ensure timely follow-up on customer inquiries and marketing-generated leads. Perform other related duties as assigned. Qualifications & Requirements Bachelor’s degree in marketing, Business, Communications, or related field. 2-5 years of experience in marketing, sales support, or administrative roles. Strong organizational and project management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and PC Usage. Ability to multitask and work in a fast-paced environment. Up to ~5 weeks/year travel Preferred Experience with Salesforce CRM, Canva, Google Analytics, and website content tools. Experience in industrial, manufacturing, or B2B marketing environments. Familiarity with marketing automation platforms and digital marketing tools. Experience coordinating trade shows or industry events. Basic knowledge of SEO, PPC, and analytics reporting Key Competencies Customer-focused mindset Content coordination and marketing collateral management Cross-functional communication Attention to detail Strong coordination and follow-up skills Problem-solving ability Marketing campaign coordination Data organization and reporting Sales support InCompass Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Keywords: Incompass, Minneapolis , Marketing Specialist & Sales Administration, PR / Public Relations , Osseo, Minnesota