Experiential Scheduling and Systems Coordinator
Company: University of Minnesota
Location: Minneapolis
Posted on: September 3, 2024
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Job Description:
Apply for JobJob ID362088
LocationTwin Cities
Job FamilyEducation-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8315A2
Employee ClassCivil Service
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About the Job
This position can be located on either the TC, Duluth or Rochester
campus. The Duluth job opening is 362090. The Rochester job opening
is 362093.Summary of Position:
The Office of Experiential Education (OEE) is responsible for the
Doctor of Pharmacy (PharmD), Medical Laboratory Sciences (MLS), and
Occupational Therapy (OT) programs education of 900+ students in
real-life settings across the state of Minnesota, nation and world.
Working to place students in settings and working with
preceptors/fieldwork educators to ensure an optimal learning
experience requires effective use of an experiential learning
management system (ELMS). Functions performed in the ELMS include;
managing site availability, arranging student placements,
communicating policies, fostering compliance, completing student
and preceptor evaluations, and sharing data for accreditation and
quality assurance processes. This position will coordinate
effective utilization of the ELMS software including user
training.
Principal Duties and Responsibilities:
40% Learning Management System Coordinator for all programs
* As a collaborating member of the OEE team, act as lead user,
trainer and optimizer of our online ELMS for pharmacy, OT, and MLS
for activities including;
* Development of ELMS for needs such as:
1. Supporting scheduling of rotations/fieldwork experiences.
2. Delivering communication to preceptors/fieldwork educators and
students.
3. Collaborating with compliance to assure the ELMS meets
compliance needs.
4. Collaborating with assessment to assure the ELMS contributes to
assessment processes.
* Quality assurance to maintain database information is current for
all users (e.g. preceptors, students, administrators).
* Training staff, faculty, students, and preceptors on the use of
the system.
* Serving all three programs as the primary point of contact for
questions and troubleshooting ELMS related issues.
* Communicating relevant ELMS updates and changes that would impact
students and preceptors/fieldwork educators to the appropriate OEE
team members, course directors, students and preceptors/fieldwork
educators in an effective and timely manner.
* Collaborating with OEE team members for learning management
system operations.
* Serving as the lead point of contact with ELMS vendor for all
programs (service requests, support, software development requests,
to optimize system use and resolve software issues).
* Managing and analyzing data-use to ensure what is entered and
extracted is current, accurate, and complies with a usable format
for all users.
40% Experiential Course Student Scheduling Lead
* Working collaboratively with team members from each program
(pharmacy, MLS, OT) manage the use of the ELMS to develop student
experiential schedules with steps of activities including;
1. Gathering site availability,
2. Managing ELMS availability of site descriptions to inform
student preferencing,
3. Instructing students on entering preferences and information
relevant to scheduling based on site availability.
4. Collaborating with team members on implementing the student
match process, based on programmatic rules and procedures, to
develop student and site schedules.
5. Performing quality assurance on the scheduling process to
monitor and refine student rotation assignments.
6. Responding to enrollment issues in collaboration with the
Professional Education Division including student registration
conflicts, placement conflicts and scheduling/enrollment changes as
needed.
7. Communicating the results of student scheduling efforts to the
appropriate OEE team members, course directors, students and
preceptors/fieldwork educators in an effective and timely
manner.
8. Managing ongoing scheduling changes in the ELMS system
15% Experiential Student Evaluation/Assessment Record
Management
* Manage the use of the ELMS in student, site, and
preceptor/fieldwork educator evaluation processes for each program
(pharmacy, OT, and MLS) with activities including;
o Setting up student learning evaluations and student evaluation of
sites and preceptor/fieldwork educators in collaboration with
course directors and OEE team members.
o Managing data reporting used for accreditation, compliance,
student learning, preceptor/fieldwork educator, and site quality
assurance processes.
o Working collaboratively with assessment team members to utilize
data reported.
o Communicating issues and results related to record maintenance
and recommending changes/improvements to the appropriate OEE team
members, course directors, assessment team members, students and
preceptors/fieldwork educators in an effective and timely
manner.
5% Other Duties as Assigned
Supervision:
This position will supervise student workers assigned to the
position to provide support and complete activities when student
workers are available.
Working Conditions:
* The majority of the work in this position is performed in a
general office setting on either the Twin Cities, Rochester, or
Duluth campus.
* Flexible work arrangements are possible dependent on university
and college policy/approaches to flexible work. Candidates must
have the potential ability to work on either the Twin Cities,
Rochester or Duluth campus full-time.
* Travel is not expected with the exception of occasional retreats
or planning sessions. Salary range- $56,000- $60,000 (DOQ)
Qualifications
All required qualifications must be included in the application
materialsRequired Qualifications:
* BA/BS in relevant field plus at least 2 or more years of
professional experience related to the activities above; or a
combination of related education and work experience to total six
years.
* Commitment to work with faculty and staff on three campuses and
three programs.
* Strong communication skills.
* Ability to work with individuals and teams internal and external
to the college including students, preceptors, and vendors.
* Ability to lead projects.
* Ability to work independently, creatively, and adaptively in a
fast-paced and dynamic work environment.
* Strong attention to detail
* Ability to manage, interpret, and share data
* Ability to foster quality assurance and quality improvement
processes
* Strong customer service orientation with the ability to
productively manage conflict
* Ability to meet deadlines and manage multiple ongoing initiatives
at one time
* Ability to instruct and orient others to systems and
processes.
Preferred Qualifications:
* MA/MS or additional training in education, information
technology, systems engineering or quality assurance/improvement
processes.
* Experience with online learning management systems, student
records and/or scheduling processes.
* Strong skills using Excel
* Experience in health care related education.
* Experience in health care related experiential education.
About the Department
As an integral part of the College of Pharmacy, the manages the of
the PharmD curriculum, including Introductory & Advanced Pharmacy
Practice Experiences (IPPEs & APPEs). EE acts as liaison and
coordinators of our preceptors in clinics across the state of
Minnesota, managing the annual placement of students in clinical
sites, training of preceptors, and completion & assessment of
learning objectives.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work
environment and supportive colleagues who are interested in
lifelong learning. We prioritize work-life balance, allowing you to
invest in the future of your career and in your life outside of
work.
The University also offers a comprehensive benefits package that
includes:
How To Apply
Applications must be submitted online. Click the Apply button and
follow the instructions. To be considered for this position, please
attach a cover letter and resume. Additional documents may be
attached after application by accessing your "My Job Applications"
page and uploading documents in the "My Cover Letters and
Attachments" section.To request an accommodation during the
application process, please e-mail employ@umn.edu or call (612)
624-8647.
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of
Minnesota, Twin Cities (UMTC), is among the largest public research
universities in the country, offering undergraduate, graduate, and
professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation's most vibrant,
diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations,
government agencies, and arts, nonprofit, and public service
organizations.At the University of Minnesota, we are proud to be
recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best
Employers (2015, 2018, 2019, 2023), Best Employer for Diversity
(2019, 2020), Best Employer for New Grads (2018, 2019), and Best
Employer by State (2019, 2022).
Keywords: University of Minnesota, Minneapolis , Experiential Scheduling and Systems Coordinator, Other , Minneapolis, Minnesota
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