Executive Assistant
Company: StuartCo
Location: Minneapolis
Posted on: August 7, 2022
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Job Description:
StuartCo, is seeking an Executive Assistant to join our
team.
The Executive Assistant will provide professional administrative
support for the President/CEO, Executive Director of Operations,
Director of Human Resources and a Portfolio Director. The Executive
Assistant will create and generate correspondence, proposals, forms
and month-end owner reports for the Property Management
Division.
This position is Full-Time: Monday - Friday 8:00am-4:30pm.
Benefits: Health, Flexible Spending Account, Dental, Vision, Life,
ADD, LTD, STD, Critical Illness, Accident and 401(K).
9 Paid Holidays
Generous PTO accruals
https://www.stuartco.com/benefits/
Job Standards
High school diploma or equivalent is required.
Associate Degree or professional secretarial training in a post-
high school or college-level program preferred.
3+ years of related work experience required (executive
assistant).
Proficient computer skills, including operating a Windows-based
computer environment, word processing, spreadsheets, etc.
Excellent written and verbal communication skills.
Able to work with frequent interruptions.
Possess a high level of problem solving, independent thinking and
investigative skills.
Possess excellent interpersonal and public relations skills.
Able to relate positively with a diverse contingency (i.e., other
divisions within Corporation, employees, vendors, customers).
Able to understand priorities and shift priorities as
necessary.
Able to work with a minimum of supervision (must be highly
motivated and self-directed).
Able to appropriately use initiative in all aspects of the job.
Implement and adhere to organizational policies and procedures.
Appropriately maintain financial and other confidential
information.
Job Responsibilities and Duties
Essential Responsibilities
Types letters and memos from drafts accurately and quickly.
Drafts and prepares responses to routine correspondence or
inquiries.
Prepares confidential correspondence and materials as
requested.
Assists with preparation and distribution of property availability
report. Answers inquiries via Internet mail and/or sends
brochures.
Prepares and distributes monthly financial reports to owners and
managers.
Creates monthly Outlook event/task calendar, YARDI reports.
Maintains Emergency Property Contact List; updates monthly.
Prepares proposals and presentation packets for owners/potential
clients.
Assists with coordination of employee recognition program,
seminars, meetings, etc. Processes related invoices.
Creates and maintains forms, several property brochures and
spreadsheets.
Maintains preferred vendors, preventive maintenance, year at a
glance, glossary of terms, on-call books, MHA class registrations,
state boiler exams.
Manages StuartCo warehouse; list items for website.
Coordinates annual site inspections, monthly building operations
preventive maintenance, weekly logs for boilers, water heaters,
sidewalks and pools.
Prepares Power Point presentations.
Prepares P-Card monthly reports.
Serves as a resource for property management division employees and
managers, owners and vendors.
Assists with budget input and distribution and other communications
between on-site and Corporate Office.
Maintains files for financial reports, property information
documents, etc.
Prepares annual IREM forms.
Orders letterhead and envelopes, flowers, key chains, misc. items
as required.
Coordinates truck and trailer rental.
Assists property managers with newsletters, invitations, forms,
etc., as requested.
Assists with switchboard coverage as requested.
Performs special projects and assignments as requested.
Working Hours
Typically works 40 hours per week.
About StuartCo
StuartCo, founded in 1970, represents a diverse array of
market-rate and affordable apartment and townhome options in
popular urban and suburban locations. We also offer student housing
and senior housing campus which includes memory care, independent
and assisted living options.
StuartCo is focused on building a workforce that is diverse and
inclusive. If you're excited about this role, but do not meet all
the qualifications listed above, we encourage you to apply. We
review all applications.
StuartCo is an Equal Opportunity Employer and considers applicants
for employment without regard to race, color, religion, sex,
orientation, national origin, age, disability, genetics or any
other basis forbidden under federal, provincial, or local law.
PI187959815
Keywords: StuartCo, Minneapolis , Executive Assistant, Other , Minneapolis, Minnesota
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