Executive Assistant

Company: StuartCo
Location: Minneapolis
Posted on: August 7, 2022

Job Description:

StuartCo, is seeking an Executive Assistant to join our team.
The Executive Assistant will provide professional administrative support for the President/CEO, Executive Director of Operations, Director of Human Resources and a Portfolio Director. The Executive Assistant will create and generate correspondence, proposals, forms and month-end owner reports for the Property Management Division.

This position is Full-Time: Monday - Friday 8:00am-4:30pm.

Benefits: Health, Flexible Spending Account, Dental, Vision, Life, ADD, LTD, STD, Critical Illness, Accident and 401(K).
9 Paid Holidays
Generous PTO accruals
https://www.stuartco.com/benefits/

Job Standards

High school diploma or equivalent is required.
Associate Degree or professional secretarial training in a post- high school or college-level program preferred.
3+ years of related work experience required (executive assistant).
Proficient computer skills, including operating a Windows-based computer environment, word processing, spreadsheets, etc.
Excellent written and verbal communication skills.
Able to work with frequent interruptions.
Possess a high level of problem solving, independent thinking and investigative skills.
Possess excellent interpersonal and public relations skills.
Able to relate positively with a diverse contingency (i.e., other divisions within Corporation, employees, vendors, customers).
Able to understand priorities and shift priorities as necessary.
Able to work with a minimum of supervision (must be highly motivated and self-directed).
Able to appropriately use initiative in all aspects of the job.
Implement and adhere to organizational policies and procedures.
Appropriately maintain financial and other confidential information.


Job Responsibilities and Duties
Essential Responsibilities

Types letters and memos from drafts accurately and quickly.
Drafts and prepares responses to routine correspondence or inquiries.
Prepares confidential correspondence and materials as requested.
Assists with preparation and distribution of property availability report. Answers inquiries via Internet mail and/or sends brochures.
Prepares and distributes monthly financial reports to owners and managers.
Creates monthly Outlook event/task calendar, YARDI reports.
Maintains Emergency Property Contact List; updates monthly.
Prepares proposals and presentation packets for owners/potential clients.
Assists with coordination of employee recognition program, seminars, meetings, etc. Processes related invoices.
Creates and maintains forms, several property brochures and spreadsheets.
Maintains preferred vendors, preventive maintenance, year at a glance, glossary of terms, on-call books, MHA class registrations, state boiler exams.
Manages StuartCo warehouse; list items for website.
Coordinates annual site inspections, monthly building operations preventive maintenance, weekly logs for boilers, water heaters, sidewalks and pools.
Prepares Power Point presentations.
Prepares P-Card monthly reports.
Serves as a resource for property management division employees and managers, owners and vendors.
Assists with budget input and distribution and other communications between on-site and Corporate Office.
Maintains files for financial reports, property information documents, etc.
Prepares annual IREM forms.
Orders letterhead and envelopes, flowers, key chains, misc. items as required.
Coordinates truck and trailer rental.
Assists property managers with newsletters, invitations, forms, etc., as requested.
Assists with switchboard coverage as requested.
Performs special projects and assignments as requested.

Working Hours
Typically works 40 hours per week.


About StuartCo
StuartCo, founded in 1970, represents a diverse array of market-rate and affordable apartment and townhome options in popular urban and suburban locations. We also offer student housing and senior housing campus which includes memory care, independent and assisted living options.

StuartCo is focused on building a workforce that is diverse and inclusive. If you're excited about this role, but do not meet all the qualifications listed above, we encourage you to apply. We review all applications.

StuartCo is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, provincial, or local law.

PI187959815

Keywords: StuartCo, Minneapolis , Executive Assistant, Other , Minneapolis, Minnesota