PROJECT AND CONTENT COORDINATOR (PROJECT ADMINISTRATOR)

Company: American Academy
Location: Minneapolis
Posted on: June 25, 2022

Job Description:

Great People. Great Mission. Great Benefits. Surround yourself with fun, energetic, and hard-working professionals who are dedicated to helping neurologists worldwide provide the best possible care for their patients. The AAN's headquarters, built in 2012, is a beautiful, energy-efficient office in downtown Minneapolis's vibrant Mill District, just steps from the light rail, major bus lines, great parking options, walking/biking paths, and countless dining and entertainment options.POSITION SUMMARY:The Project Administrator provides project management support for all department content, print and digital, including content collection and review, timeline management, editing and proofing. They also support making updates to the department external website.ESSENTIAL ACCOUNTABILITIES:Project Management---Organizes and communicates details related to a specific assignment or task while serving as an interface between team members and managers. Serves as ESC project manager for the development and creation of department communications by coordinating content collection and review, dissemination, timeline management, editing and proofing---Assign tasks to internal teams and assist with schedule management---Breaks projects into doable actions and set timeframes---Identifies and implements process improvements---Documents processes and maintains team process documentation hub---Coordinates the implementation of vision documents and marketing plans, including serving as the lead ESC/marketing liaison for some marketing projectsManaging Division Content Submissions ---Project manages AANnews, AANenews, Leadership Update, and internal staff update coordination, including article ideation, review, tracking, dissemination, timeline management and process improvements---Supports team in drafting Synapse and social content for some projects---Coordinates project schedules and resources to ensure ESC website page updates are completed as needed, including timeline management, drafting/updating copy, maintenance, web updates and improvements---Maintains yearlong ESC content calendarWebsite Pages and Conferences Mobile App ---Coordinates the Annual Meeting and Regional Conferences website pages and Conference Mobile App including drafting/updating copy, maintenance, web updates and improvements---Provides counsel on where/how to make updates to all website pages ESC manages. Coordinates website updates in some instances.This job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, activities, and responsibilities may change at any time with or without notice.QUALIFICATIONS:Education---Associate of Arts/Vocational/Technical Degree in English, Creative Writing, Journalism or related field is required---Bachelor's Degree is preferredExperience ---Minimum of 3 years of experience providing administrative and/or project management support is required---Editing experience is preferredAdditional Knowledge, Skills and Abilities: ---Proven work experience as a Project Coordinator or similar role is required---Demonstrated proficiency in MS office suite including Word, Excel, PowerPoint, Outlook is required---Hands-on experience with project management tools a plus (e.g. Workfront or Asana) is required---Solid organizational skills, including multitasking and time-management is required---Ability to manage multiple projects and flexibility to switch between on a frequent basis is required---Demonstrated customer service skills sufficient to provide prompt, courteous and accurate information to internal and external customers in person, on the phone and through written and electronic correspondence is required---Demonstrated administrative writing skills and strong grammar skills are required---Demonstrated integrity and confidentiality under any circumstance or situation, maintaining the highest ethical standards is required---Demonstrated excellent time management skills, ability to prioritize and deliver when facing multiple projects with tight deadlines is requiredADDITIONAL POSITION INFORMATION:FLSA Classification: Non-exemptTravel Requirements: Occasional travel required - approximately 5%Location: Minneapolis, MN and is identified as hybrid (required to work in the office with the ability to work remotely part of the week) Schedule: Occasional evening and weekend requiredPhysical Requirements: Standard office setting, with ability to sit for long periods of time, occasional use of stairs; regular use of computer and office equipment, lifting up to 10 lbs. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Vaccination Requirements: COVID vaccine is required due to essential functions of this role. Requests for reasonable accommodations for disability related or religious reasons can be discussed post offer of employment. Great BenefitsIf our great people, great mission, and great location weren't enough, we offer great benefits that work as hard for you as you do for us.---Twenty-two days of paid personal time off (PTO) in the first year---Thirteen paid holidays per year in addition to PTO---$250 one-time telework allowance---Company contribution equal to 10.5 percent of salary to AAN employee 401K retirement savings account---Medical insurance (Both Traditional PPO and HDHP with HSA contribution)---Dental insurance (free employee coverage)---Vision insurance---Life and AD insurance-premiums covered 100 percent by the AAN---Long-term disability insurance fully funded-covered 100 percent by the AAN---Short-term disability insurance fully funded-covered 100 percent by the AAN---ID theft protection---Travel insurance---Flexible spending plan---Computer loan purchase plan---Parking subsidy---Dry cleaning (free pickup and delivery)---Wellness offerings (mindfulness courses, yoga classes, walking/running club)---On-site workout facilityThe American Academy of Neurology is an equal opportunity employer.American Academy of Neurology201 Chicago AvenueMinneapolis, MN 55415www.aan.com

Keywords: American Academy, Minneapolis , PROJECT AND CONTENT COORDINATOR (PROJECT ADMINISTRATOR), Other , Minneapolis, Minnesota