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Executive Assistant

Company: Mortenson
Location: Minneapolis
Posted on: June 26, 2022

Job Description:

Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work. It all starts with our extraordinary people and collaborative teams. Mortenson has been voted a \"best place to work\" over 40 times since 2002 - -What are you waiting for? Education *Associate or Bachelor's degree in business administration or equivalent experience *Minimum four years administrative experience, with at least one year of executive administrative support required *Construction-related business experience preferred Visa sponsorship is not offered for this position Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer. #LI-BP1 What will you be doing? Responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership. Meeting Coordination *Schedule meetings and assure details for rooms, equipment, catering, GoTo participants, etc. *Work effectively with team member calendars for one-time or repeating meetings *Prepare material and documents for various meetings and events *Capture, prepare, and distribute meeting minutes *Prepare PowerPoint presentations as needed *Research and set up off-site meeting space Events Planning *Planning, preparation, and coordination of the annual meeting *Coordinate ticketing and food orders for operating group customers and team member outings *Plan miscellaneous customer and team building events *Perform Service Awards planning and preparation *Spearhead group participation in multiple stewardship and United Way events *Plan and implement the holiday card and gift mailing *Research and make restaurant reservations *Provide business plan development support Equipment and Supply Management *Order and track technology items; computers, laptops, tablets, hot spots, and printers *Reconcile ESA report *Maintain printers; making maintenance calls and stocking supplies *Order needed general office supplies Other Duties as Assigned, Including: *Sort and distribute mail *Create UPS shipping labels for team members *Set up, organize, and manage filing systems to ensure organized paperwork *Perform contract document comparisons *Print, assemble, and distribute binders for Mortenson Support Team meeting attendees *Prepare for new team member arrivals by preparing work space, coordinating orientation, and providing access keys and phone equipment *Perform apparel ordering *Conduct EDM invoice processing and obtain approval(s) *Prepare and distribute HR Action, Traveler and Relocation, and Assignment Notification Forms *Format and print a variety of documents, presentations, and contracts *Provide back-up for front reception desk breaks on a monthly basis *Support Director of Operations with a project staffing and tracking spreadsheet How will you succeed? *Ability to maintain a high level of confidentiality and discretion *Detail orientation and ability to organize and manage multiple projects *Excellent organizational and multi-tasking skills, with the ability to be flexible as needed. *Proficient skills in Microsoft Word, Excel, Outlook and Power Point *Adaptive, effective communication and active listening skills *Positive and professional attitude and strong customer service skills *Active listening skills and effective communication including an openness to diverse input and feedback

Keywords: Mortenson, Minneapolis , Executive Assistant, Other , Minneapolis, Minnesota

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