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Project Assistant

Company: Greystone Construction Company
Location: Shakopee
Posted on: June 25, 2022

Job Description:

The Project Assistant is responsible for partnering with Project Managers in all aspects of managing projects. This role is ideal for someone who enjoys variety in the workday and excels at organization, customer service, and effective communication. The Project Assistant will work directly with the Project Management team by assisting them with all aspects of their day, including project set up, estimating/budgets, bidding, subcontracts, submittals, planning, coordinating, subcontractor selection, purchasing and construction scheduling. The Project Assistant is passionate about supporting their internal and external customers in all areas.
Project Support

  • Assist in setting up jobs, creating job folders, and completing construction plan reproduction and scanning
  • Maintain, monitor and organize project records and documentation on incoming project opportunities
  • Create, organize, and distribute bid documents
  • Engage with subcontractor and supplier contacts on bid solicitations and project opportunities
  • Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates
  • Create, issue, and track subcontracts including ensuring the proper proof of insurance and safety plan documentation is provided by subcontractors
  • Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes
  • Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers
  • Coordinate travel arrangements, lodging, equipment and material deliveries for Project Managers and others
  • Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager
  • Perform additional tasks and responsibilities as needed by the business
    Experience and Skills Required:
    • Education or formal training in business administration is preferred; relevant work experience may be substituted
    • 2+ years of experience in an administrative support position
    • Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required
    • Proficient in Microsoft Office 365, including Excel, Word, and Outlook
    • Experience in Procore, Bluebeam, Timberline, and Microsoft Project is preferred but not requiredAt Greystone, we don't offer jobs. We offer careers. We offer ample opportunity for career advancement, rewarding work, and a family atmosphere. We offer an excellent benefits package to eligible full-time employees, including: competitive wages, 401(k) retirement plans, profit sharing, health insurance with options for Health Savings Account (HSA) and Flexible Spending Account (FSA), dental insurance, short and long-term disability insurance, continuous training with a focus on safety, and more.
      Greystone is a general contractor based in Shakopee, Minnesota with offices in Bismarck, North Dakota and Spirit Lake, Iowa. We provide design-build and general construction services to the commercial, industrial and agribusiness industries. We have been in business for 35 years and worked in 31 states. Greystone Construction is an equal opportunity employer/contractor.

Keywords: Greystone Construction Company, Minneapolis , Project Assistant, Other , Shakopee, Minnesota

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