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Board Administrator

Company: Twin Cities Co-op Partners
Location: Minneapolis
Posted on: June 13, 2021

Job Description:

Purpose: Provide administrative support to the Board of Directors of Twin Cities Co-op Partners (the Co-op). You will help develop the Board operate its functions and develop systems and processes to help the Board run effectively.

In this role, you will help the Board meet its responsibilities and goals. In addition to working with the Board, you will also work with the TCCP CEO, the TCCP leadership team, and potentially other staff, in service to the Mission of the Co-op. The Mission of the Co-op is to "Build community by developing a strong local food system."

reports to: Board President

SCHEDULE: Approximately 24 hours/week, mostly office hours. There is occasional evening or weekend time:

  • Typically one evening a month for the Board meeting
  • Potentially a half day, 1-2 weekends in a year, for Board retreats or working sessions

essential functions:

Provide support and development for the Co-op governance practices.

  • Provide orientation and supporting resources regarding governance policies and practices. Help Board members know the policies and practices so they can perform their duties, have a clear and common understanding, and participate effectively.
  • Work with Board to complete and update calendar of board and committee meetings, retreats, and events. Establish deadlines and expectations for Leadership Committee, Ownership Committee, Finance Committee and all other ad hoc Board committees. Create, and distribute, thorough agendas and material ("Board packets") to support optimal Board member preparation and participation.
  • Work with the Board President to develop agendas that reflect priorities and support progress toward current goals and the Co-op mission, incorporate policy and contract review and provide time for ongoing Board education and discussion. Suggest and provide additional supporting materials and resources.
  • Attend and take minutes at all Board and committee meetings, unless substitute has been arranged. Establish standard format for meeting minutes to meet legal requirements, including agenda items and discussion topics, proposals and decisions, and all assignments to committees or individuals.

Help the Board maintain and review documents, including:

  • TCCP Articles, bylaws, and all other legal documents, including consolidation agreement
  • Policies and contracts Partnerships, associations, publications both industry and cooperative
  • Consultants and advisors: correspondence and contracts
  • Training resources and materials
  • Wedge and Linden Hills legacy board records of one year prior to consolidation, as well as records of consolidation project and TCCP Board development

Board training and development

Support development and updating of Board member orientation process. Organize and participate in orientation of new Board members to the first meeting of the new Board term. Support ongoing training and development, by compiling resources, and distributing trade journals, reports, and other materials pertinent to (1) Board function and challenge and (2) promoting diversity, equity, and inclusion within the Board.

Owner communication

Promote Board awareness and Board opportunities through the Cultivate Co-Op newsletter, as requested. Develop other communications with the ownership as specified by the Board.

Respond to owner calls, emails, suggestions and concerns and keep Board and management appraised of these communications, identifying those that should be answered by Board President, another Board member or directed to operations through CEO.

Basic administrative duties of the Board are performed

  • Prepare all Board correspondence to accurately reflect TCCP policy and Board decisions, using accepted administrative standards. Handle all calls, emails, and letters promptly and courteously by direct response or by referral to Board members or CEO as appropriate.
  • Once reviewed and approved by the Board, incorporate policies into Board and committee annual calendars.
  • Provide all necessary support to Board President, Board members & CEO in preparing materials for presentations at annual meeting and other member meetings.
  • Perform other tasks as requested.

Qualifications

Required:

  • Previous experience providing administrative support for a Board of Directors and senior leadership
  • Computer literacy; experience using MS Office
  • Strong communication skills, oral and written; ability to write clearly in English, e.g. complete succinct meeting minutes that incorporate appropriate details
  • Commitment to confidentiality
  • Excellent organization skills, attention to detail, and ability to manage multiple tasks and projects
  • Able to keep commitments and timelines, and be flexible when needed
  • Eager to solve problems and meet challenges
  • Demonstrated ability to work effectively with people of diverse backgrounds

Desired:

  • Knowledge of cooperative business / democratic governance
  • Familiarity with wholesale or retail grocery or foodservice
  • Experience with software and information storage systems

Essential Physical Abilities:

  • Able to work seated most of the day
  • Fine fingering manipulation
  • Vision corrected to enable reading of small print

Keywords: Twin Cities Co-op Partners, Minneapolis , Board Administrator, Other , Minneapolis, Minnesota

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