Project Coordinator IV

Company: Ascent Services Group
Location: Minneapolis
Posted on: April 10, 2021

Job Description:

Project Coordinator IV
Minneapolis, MN
1+ Year Contract
$28.00/hour
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The Project Coordinator IV will provide on-going support to the Pharma Process Development staff including project support, on-boarding activities, and documentation activities.
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EDUCATION:

• Required: High school diploma
• Preferred: Graduate of an accredited diploma, associates, or baccalaureate EXPERIENCE:
  • Required: Minimum of 6 years of relevant experience. JOB QUALIFICATIONS:
    • Excellent written and verbal communication skills
    • Experience with web-based systems including Sharepoint and wiki software
    • Experience with Excel, Word, Outlook, PowerPoint, and QMS systems
    • Experience with Adobe Acrobat and the creation of PDF Forms
    • Problem solving/DMAIC skills
    • Ability to set priorities and resolve issues independently
    • Ability to relate to diverse communities and levels; strong customer service orientation
    • Capable of working on multiple projects in a dynamic, deadline driven environment - demonstrated skill under pressure
    • Strong organizational skills and attention to detail
    • Strong energy, aptitude and attitude for continuous improvement
    • Ability to analyze and revise operating practices to improve efficiency
    • Ability to work with little direction and supervision, manage timelines and expectations, adjust for unplanned assignments, and adapt to changing priorities
    • Discretion and Judgment regarding confidential or sensitive information
    • Light work requiring physical effort, in addition, requires communication skills, capability to move from one place to another, visual discrimination and tolerance to the use of personal protection equipment. ESSENTIAL DUTIES AND RESPONSIBILITIES:
      • Update established Gantt Charts to reflect current project status based on information from Program Managers and Engineers.
      • Maintain Resource Forecasting tools including updating system data on a monthly basis, collecting, tabulating, and reporting out timesheets on a weekly basis, and making revisions, as needed.
      • Establish tools for tracking project costs including the monitoring of invoices, production build expenses, and laboratory fees. Monitor spending on a weekly basis and provide monthly reports.
      • Prepare purchase orders and track invoices for departmental expense and capital investments. Contact vendors to follow-up on invoicing activities as needed.
      • Provide support in the creation and maintenance of PMO tools such as Gantt charts, risk registrars, project contracts, and other tools.
      • Provide build coordination build support with operations teams as needed.
      • Create, Review, and approve procedural and validation documentation as defined by their role on a project team.
      • Complete on-boarding activities for new hires including acquiring computers, phones, completing desk set-up, etc.
      • Schedule interviews, meetings, and appointments
      • Prepare daily, weekly, and monthly reports as required.
      • Organize travel arrangements and expense reports for project managers and engineering staff as needed.
      • Create and maintain presentations as required for monthly and quarterly reporting
      • Develop and update administrative systems to make them more efficient
      • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
      • Take accurate minutes of meetings Job Type: Contract
        Location: Minneapolis, MN
        Job ID: 21-03120
        Date Updated: April 5, 2021 Debra McMullen is recruiting for this position. Corporate Office
        1001 Galaxy Way, Suite 405
        Concord, CA 94520
        925-627-4900
        info@ascentsg.com Employment Verifications
        Via The Work Number, employer code 105779 Additional office locations in Chico, CA; Chicago, IL; Los Angeles, CA.

Keywords: Ascent Services Group, Minneapolis , Project Coordinator IV, Other , Minneapolis, Minnesota