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Admissions & Recruitment Coordinator

Company: University of Minnesota
Location: Minneapolis
Posted on: January 28, 2023

Job Description:

Apply for JobJob ID353768

LocationTwin Cities

Job FamilyStudent Services

Full/Part TimeFull-Time


Job Code9702AN

Employee ClassAcad Prof and Admin

Add to Favorite JobsEmail this JobAbout the Job

The Medical School Office of Admissions annually processes over 4,000 applications for admissions. This is a highly complex data driven process requiring the accurate and efficient management of application materials and the establishment of a professional rapport with all constituents including staff, applicants, faculty, and alumni of the University of Minnesota Medical School. The Admissions & Recruitment Coordinator supports the Office of Admissions mission to increase the application pool of prospective applicants and retain admitted students to medical school from broadly diverse backgrounds from across the state of Minnesota. This position will report to the Director of Admissions.

DescriptionAdmissions Services (30%):

  • Serve as a key contact regarding Medical School Admissions. Provide admissions counseling, advising sessions and assistance throughout the admissions process to prospective and current applicants.
  • Support the Interview Coordinator on interview days and serve as back-up.
  • Develop developmental materials and training events for applicants and reapplicants for the Admissions website, tailored to the competency-focused review process.
  • Assist in online training sessions for Admissions Committee members and Interview volunteers.
  • Process electronic inquiries, imports, and downloads and update files ensuring accuracy in data entry.
  • Work closely with senior Admissions staff in processing applications.
  • Liaise with student affairs.
    Recruitment Programming (35%)
    • Responsible for actively participating and engaging in the recruitment cycle, which includes prospective students, applicants, interview candidates, admitted students, and matriculated students.
    • Take the initiative to identify new electronic communication messages. Use the CRM system to ensure the correct targeted populations receive tailored messages and information.
    • Assist in strategic growth and maintenance/design of CRM as well as create and maintain documentation outlining use of the system and best practices for training new employees.
    • Develop, launch, and train medical student ambassadors as a professional resource to them to support admissions and recruitment of the MD program.
    • Assist with the admission events and event registration and coordinating receptions when needed.
    • Liaise and build connections with community and student organizations to build partnerships for recruitment events and participation in the admissions process.
    • Develop admissions process training specific to community member volunteer audiences.
      Accepted Student Retention (30%)
      • Develop and execute admitted student retention strategies and annual communication plan. Assess effectiveness of efforts and modify as needed.
      • Collaborate with Student Affairs to help execute the transition of admitted applicants to MS1, including serving on the Orientation Planning Committee.
      • Collaborate and partner with faculty, staff and current students to enhance on-campus event programming and host experiences for admitted students and applicants.
      • Coordinates alumni volunteers, students and/or student groups and other admissions staff to implement plans for various retention-related projects.
      • Lead and implement Revisit Day and other accepted student recruitment events.
      • Oversee Admissions Ambassadors and other student volunteers for Office of Admissions events and projects.
      • Other admissions duties as assigned (5%)


        Required Qualifications
        • Bachelor's degree plus two years of related experience or the equivalent combination of relevant education and experience totaling six years
        • Demonstrated commitment to work effectively with a diverse student population
        • Must be able to support and work effectively with a diverse student body
        • Excellent counseling and mentoring skills
        • Experience developing, organizing and coordinating student-related programs and events, for both current and prospective students
        • Demonstrated excellence in the following areas:
          • oral and written communication skills
          • time management and organizational skills
          • computer skills, including word processing, spreadsheets and database manipulation
          • demonstrated ability to disseminate detailed information using a high level of interpersonal skills to work with students, faculty and staff
          • ability to work independently as well as to work collaboratively with a team within a department, a School/College or in the larger university
          • ability to multi-task and display strong attention to detail and problem solving skills.
          • ability to handle confidential information and materials
          • ability to work some evenings and occasional weekends Preferred Qualifications
            • Experience working in an academic environment with a particular focus on student services
            • Experience working with Slate CRM and PeopleSoft student records systems
            • Experience creating and interpreting policies/procedures and communicating these to various constituents
            • Experience creating content and strategy for marketing and communication-related projects, specifically those for recruitment purposes

              About the Department

              One School. Two Campuses.The Mission of the University of Minnesota Medical School is to be a leader in enhancing the health of people through the education of skilled, compassionate and socially responsible physicians. With two campuses serving diverse populations in rural and urban Minnesota, the Medical School is dedicated to preeminent primary care medicine, exemplary specialty care and innovative research.In addition to the overall Mission, the Duluth campus has a unique focus on rural and American Indian/Alaska Native (AI/AN) health and family medicine with a mission to be a national leader in improving healthcare access and outcomes in rural Minnesota and AI/AN communities. This is done by educating medical students dedicated to serving rural Minnesota and AI/AN communities, fostering excellence in research, emphasizing the training of physicians in family medicine, creating strong partnerships locally, regionally, nationally and internationally and working in diverse, innovative, interdisciplinary, and inter-professional teams.


              Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
              • Competitive wages, paid holidays, and generous time off
              • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
              • Low-cost medical, dental, and pharmacy plans
              • Healthcare and dependent care flexible spending accounts
              • University HSA contributions
              • Disability and employer-paid life insurance
              • Employee wellbeing program
              • Excellent retirement plans with employer contribution
              • Public Service Loan Forgiveness (PSLF) opportunity
              • Financial counseling services
              • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

                How To Apply

                Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).


                The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

                Employment Requirements

                Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

                Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

                About the U of M

                The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, Minneapolis , Admissions & Recruitment Coordinator, Human Resources , Minneapolis, Minnesota

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