Assistant Facility Manager
Company: Cushman & Wakefield
Location: Minneapolis
Posted on: May 16, 2022
|
|
Job Description:
Job Title Assistant Facility Manager Job Description Summary
Under the supervision of the Facilities Manager, the Assistant
Facilities Manager supports the facilities organization at a
specific location, set of buildings, or campus environment. The
Assistant Facilities Manager is charged with supporting the
day-to-day implementation of policies, procedures, programs and
workplace services delivery that provides a well-managed and
well-maintained building. Places an emphasis on a positive response
to the concerns and needs of the tenants, environmental health and
safety, and quality programs, in coordination with the client's
goals and objectives. Job Description ESSENTIAL FUNCTIONS AND
RESPONSIBILITIES ---Ensure the day-to-day operations of the
facility(s) or campus, including janitorial, life-safety,
engineering, site services, and general maintenance are implemented
and carried out in a manner consistent with C&W policies and
client directives. Ensure all contracts are reviewed on a regular
basis and are bid out as required and confirm invoices match
contract pricing --- Supervise all maintenance programs relating to
the interior and exterior conditions and appearance of the
properties --- Under the direction of the Facility Manager, respond
promptly to requests for building maintenance, repairs, cleaning
needs, etc. from building occupants and for the implementation of
ongoing contract programs to address and resolve needs and problems
--- Compile information necessary to ensure all site-specific
documentation and reports are completed accurately and on time,
including (and as applicable): Property Information Book, Site
Operating Manual, Emergency Procedures Manual, IIPP Manual, Local
Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting
Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor
Certificates of Insurance, As-built Drawings, IIPP Manual, Paid
Invoices File, General Files, Contract Files, Annual Property
Conditions and Year- end Performance Report and other reports and
documentation as required --- Prepares budgets, financial reports
(monthly and quarterly), contracts, expenditures and purchase
orders related to the facility(s) or complex as directed --- Assist
in providing information and reports necessary for the development
of capital budgets for the facility. This includes contributions
towards a five-year plan of maintenance, facility improvement, and
cost reduction initiatives --- Collect, analyze and prepare reports
of such statistical data as may be required to provide accurate and
current assessment of facility management objectives --- Expected
to be thoroughly familiar with the management contract, vendor
agreements, and other building/facility contracts and all
requirements contained therein --- Monitor and ensure that tenants
and vendors comply with insurance requirements and coordinate all
claims as required --- Proactively inspect the facility, systems,
rooms, common areas, etc. and report back any findings or issues to
the Facility Manager KEY COMPETENCIES 1. Communication Proficiency
(oral and written) 2. Technical Proficiency 3. Problem
Solving/Analysis 4. Leadership 5. Teamwork Orientation 6.
Relationship Management 7. Financial Management IMPORTANT EDUCATION
--- Associate's degree in facilities management, building, business
or other related field required --- Bachelor's degree preferred
IMPORTANT EXPERIENCE --- A minimum of 3-5 years relevant
experience, preferably in commercial or industrial real estate with
facility management experience required --- Experience in
maintenance, construction, engineering and all facets of property
operation and building management preferred --- CMMS/Work Order
Management experience is preferred ADDITIONAL ELIGIBILITY
QUALIFICATIONS --- Certified Facility Manager (CFM), International
Facilities Management Association (IFMA), Building Owners and
Managers Association (BOMA) industry certifications recommended;
other Engineering, Business or technical training or certifications
a plus --- Ability to read and understand construction
specifications and blueprints --- Proficient in understanding
management agreements and contract language --- Skilled in Building
Management Systems maintenance and monitoring --- Excellent
computer and systems knowledge; Strong literacy in Microsoft Office
Suite (MS Word, Excel, PowerPoint) --- Strong discipline of
financial management including financial tracking, budgeting and
forecasting --- Knowledge of Financial Systems (Yardi a plus) WORK
ENVIRONMENT This job operates in a professional office environment.
This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax machines.
May be required to travel outside between properties in varying
weather conditions. PHYSICAL DEMANDS The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While
performing the duties of this job, the employee is regularly
required to communicate with others and exchange accurate
information; operate a computer and other office productivity
machinery; move about the workplace; remain in a stationary
position for 50-75% of the time; and extend hands and arms in any
direction. AAP/EEO STATEMENT C&W provides equal employment
opportunity to all individuals regardless of their race, color,
creed, religion, gender, age, sexual orientation, national origin,
disability, veteran status, or any other characteristic protected
by state, federal, or local law. Further, C&W takes affirmative
action to ensure that applicants are employed and employees during
employment are treated without regard to any of these
characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES This job description is not designed to cover or
contain a comprehensive list of activities, duties or
responsibilities that are required of the employee. Other duties,
responsibilities and activities may change or be assigned at any
time with or without notice. Note: This job description includes
the core responsibilities for C&W. These duties may have slight
modifications based on the regional location. Cushman & Wakefield
provides equal employment opportunity. Discrimination of any type
will not be tolerated. Cushman & Wakefield is an Equal Opportunity
/ Affirmative Action employer. All qualified applicants will
receive consideration for employment without regard to race, color,
religion, sex, national origin, sexual orientation, gender
identity, disability, protected veteran status or any other
characteristic protected by state, federal, or local law. In
compliance with the Americans with Disabilities Act Amendments Act
(ADAAA), if you have a disability and would like to request an
accommodation in order to apply for a position at Cushman &
Wakefield, email HRServices@cushwake.com or
HRServices@cwservices.com. All inquiries not related to
accommodations will go unanswered.
Keywords: Cushman & Wakefield, Minneapolis , Assistant Facility Manager, Executive , Minneapolis, Minnesota
Click
here to apply!
|