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Administrative Assistant

Company: Pinnaca
Location: Minnetonka
Posted on: November 20, 2019

Job Description:

ADMINISTRATIVE ASSISTANTDive into the forefront of collaborative technology on a global scale. Pinnaca enables businesses of all sizes, all around the world, to communicate and collaborate in effective and imaginative visual environments. Leveraging video conferencing technology, immersive telepresence, boardroom, desktop and mobile solutions, Pinnaca enables today's workforce to connect without time or distance barriers. What's our competitive advantage? Pinnaca solutions are wrapped with 24-hour support 7 days per week, providing the ultimate go-to customer experience. "We're a "Best Place to Work," - a "Fastest Growing Company" - and "Advanced Partner/Provider," - - nominated by our employees, partners and people of our communities. Pinnaca values innovators and entrepreneurs alike who thrive in a fast-paced culture. Join a team of individuals who love what they do and are committed to growing a best-in-class visual communication business.POSITION OVERVIEWThe role of Administrative Assistant will be warehouse-based and be managed by the Sales Services Specialist.The Administrative Assistant will perform administrative duties to support Logistics, Renewals and Finance teams including, but not limited to: order tracking; staging AV equipment for installations; inventory management; business intelligence reporting and analysis.As the Administrative Assistant, you will be responsible for the day-to-day supervision and coordination of warehouse-related activities and services. Responsibilities also include advising the Sales Service Specialist on warehouse-related equipment purchases; addressing AV technician, Project Management Office (project management) and customer inquiries/concerns and responding as appropriate. Responsible for overseeing warehouse conditions in the establishment, and compliance with accepted safety standards and applicable laws.In general, relieve supervisor of administrative tasks and deliverables where applicable. Help maintain confidential records.REQUIREMENTSPosition requires independent judgment, discretion and tact.Works under minimal supervision, using initiative and judgmentExcellent organization, communication and attention-to-detail skillsWorking knowledge of G-Suite and Microsoft applications (specifically, MSExel)Ability to learn and "pick up" - sales, operational and financial tools/databasesMature attitude and ability to multitask.Office/Warehouse-based 5 days per week.Complete 90-day probation period and evaluation periodMAJOR DUTIES & RESPONSIBILITIES -Administrative SupportOrder tracking, auditing order information and communicating order statusReceiving, staging and shipping AV equipment for installationsManaging warehouse / order inventoryRun -and analyze applicable reports and compile summarized data for manager's reviewCreate Sales renewals opportunities in Salesforce and or NetsuiteManagement of service contracts within AutotaskProvide holiday cover and backup to sales Services SpecialistBack up office receptionist, providing visitors with necessary assistance and direction.Shipping managementAsset Management -work with IT manager to ensure office assets are kept up-to-date and recorded.Other duties as applicableKEY SKILLS REQUIRED-- - -Excellent communication skills (Written and Verbal)Excellent interpersonal skillsExcellent attention-to-detailCritical thinkerTeam PlayerReliability

Keywords: Pinnaca, Minneapolis , Administrative Assistant, Administration, Clerical , Minnetonka, Minnesota

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