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Administrative Assistant 4

Company: Wells Fargo Bank
Location: Bayport
Posted on: November 15, 2019

Job Description:

Job Description
Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume prior to submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message. - In order to receive text message invitations, your profile must include a mobile phone number designated as "Personal Cell" or "Cellular" in the contact information of your application.At Wells Fargo, we want to satisfy our customers' financial needs and help them succeed financially. We're looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you'll feel valued and inspired to contribute your unique skills and experience.Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.Consumer Banking is an industry leader in supporting homeowners and consumers, in addition to operating one of the most extensive banking franchises in the country. We serve mass market, affluent, and small business customers; as well as provide home and personal lending. Our focus is on delivering an exceptional experience for our customers through financial advice and guidance coupled with providing the products and services that will help them realize their financial hopes and dreams. - We've built our team of top professionals by rewarding their accomplishments and ensuring they have what's needed to succeed.Our Wells Fargo Auto team offers integrated financial services solutions designed primarily for the auto dealer community, providing financing and related services to both dealers and consumers nationwide.The Administrative Assistant 4 supporting four Managers within the Business Excellence Team within Wells Fargo Auto will be a highly visible position. It will support complex, time sensitive and confidential projects and tasks, as well as work with a dynamic, geographically dispersed team.The successful candidate will be an organized, self-starter with vast experience supporting an executive in a fast-paced business. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness. The position requires an individual that is resourceful and can work autonomously, take initiative and demonstrate excellent follow through with the ability to communicate proficiently.The candidate must be a team player, exhibit strong interpersonal skills, and the ability to manage complex projects and assignments. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness.Responsibilities include but are not limited to:--- Planning and assisting with events, various projects and large meetings--- Coordinating and preparing materials in advance for leader and participants for meetings--- Professionally preparing complex and confidential letters, emails, reports, and presentations using a variety of forms and methods--- Scheduling and coordinating meetings and travel arrangements managing time zone differences, scheduling challenges and local time sensitivities--- Proactively managing various leader's calendars, prioritizing meetings and events to maximize leader effectiveness--- On boarding new associates and caring for technology needs of current staff--- Handling personal and confidential company materials, emails and phone calls with sensitivity and discretion--- Effectively managing invoice processing and submitting to accounts payable, ensuring accuracy of payments and researching concerns as needed--- Provides support and facilitates projects and processes, such as year-end processing, budget, etc.--- May attend off-site meetings on occasion with leaders which may include limited travelThe ideal candidate will be:--- Skilled at determining the urgency and importance of competing priorities--- An independent decision maker who is extremely focused--- A seasoned partner willing to understand the business and anticipate business needs--- Strives to continuously improve operations and open to feedback from others

Required Qualifications

  • 3+ years of administrative support experience

    Desired Qualifications
    • Experience supporting senior level leaders/executives
    • Strong research and documentation skills
    • Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
    • Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
    • Experience facilitating meetings with team members in various remote locations
    • Ability to handle confidential material in a professional manner
    • Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
    • Highly refined and professional verbal and written communications

      Other Desired Qualifications
      • Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in work flow remain focused on goals and deadlines in a fast paced team
      • Experience working in a large complex organization
      • Solution oriented problem solver
      • Experience working with remote business leaders
      • Knowledge and understanding of HR Online tools and HR policies
      • Experience supporting leaders in the auto industry

        Salary Information
        The salary range displayed below is based on a Full-time 40 hour a week schedule.

        MN-Minneapolis: Min: $44,600 Mid: $62,000

        Street Address
        MN-Minneapolis: 550 South 4th St - Minneapolis, MN


        All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

        Relevant military experience is considered for veterans and transitioning service men and women.
        Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Keywords: Wells Fargo Bank, Minneapolis , Administrative Assistant 4, Administration, Clerical , Bayport, Minnesota

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