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Administrative Assistant

Company: Ornua Co-operative Limited
Location: Byron
Posted on: May 13, 2024

Job Description:

POSITION SUMMARY:The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of the front lobby area. This role serves as the site receptionist and ensures all employees and visitors are directed appropriately. They work very closely with all members of the leadership team to provide excellence with general administrative processing needs. Attention to detail, strong organizational skills and excellent communication are critical in this role.ESSENTIAL JOB FUNCTIONS:Creates a welcoming environment for visitors, employees, and others by greeting, welcoming and directing them appropriately. This includes meeting and conference room preparation, temporary workstation needs, and facilitation of guests needs while on-site.Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.Provides administrative support to ensure efficient operation of the office by carrying out administrative duties such as filing, copying, document management, faxing, scanning, creating professional communications, etc.Liaise with various employees and department leaders to handle requests and queries.Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories.Order and maintain appropriate levels of office and business supplies.Prepares regularly scheduled reports for various internal departments.Book travel arrangements.Performs confidential document management including paper and electronic filing.Provides administrative support to operations team as necessary.Completes other duties and special projects as assigned.Contributes to team effort by accomplishing related results as needed.REQUIRED EDUCATION AND EXPERIENCE:High School Diploma required1-3 years of experience in an office/administration roleREQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES NEEDED TO PERFORM THIS JOB SUCCESSFULLY:Excellent verbal/written communication skillsWrite professional reports, prepare presentations and other business correspondenceWork as a member of a teamInfluence consensus in a matrix organizationDefine problems, collect data, establish facts, draw valid conclusions and act upon themTime management skillsDocument managementUphold confidentiality of sensitive informationMicrosoft Office proficiencyHigh attention to detailMaintain excellent attendanceEQUIPMENT:Multi-line phoneComputerScanner/fax/printerVehiclePHYSICAL REQUIREMENTS: Sit in a stationary position up to 80% of workday Walk occasionally as needed to move about inside the office to access file cabinets,office machinery, etc.Use hands/fingers to handle or feel, Operate, Activate, Use, Prepare office related itemsConstantly operates a computer, phone, and other office machinery, such as a calculator, copymachine, computer printer, etc.Climb stairs/laddersCommunicate verbally with employees and customersVision requirements include reading computer screens, identifying colors, anticipating employees and visitorsAbility to lift and carry office related items up 25 pounds as needed in the office (supplies)Works in general office conditions regularlyMay be exposed to general manufacturing operations requiring personal protective equipment such as uniform, bump cap, safety glasses and hearing protectionSUPERVISORY RESPONSIBILITY:NoneTRAVEL REQUIREMENTS:Occasional local travel requiredRare travel to other WI locationsThis job description is not an employment contract and may be modified at any time at the discretion of the company.#hpdirectby Jobble

Keywords: Ornua Co-operative Limited, Minneapolis , Administrative Assistant, Administration, Clerical , Byron, Minnesota

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