Administrative Assistant, Hennepin County (Eden Prairie)
Company: University of Minnesota
Location: Saint Paul
Posted on: April 20, 2024
Job Description:
Apply for JobJob ID360832
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimePart-Time
Regular/TemporaryRegular
Job Code1826
Employee ClassAFSCME Unit 6 - Clerical
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About the Job
Working Title: Administrative Assistant, Hennepin CountyJob
Classification: 1826 - Principal Office & Admin Specialist.
Clerical representedPay range: $20.86-$23/hour estimated starting
pay range; depending on qualificationsAppointment: Part-time, 60%
time (24 hours/week)University Benefits: Some applyOffice Hours:
Preferred hours, 9 am-2pm, Monday - Friday (in-person work), open
for discussion within hours 8 a.m. - 4:30 p.m. Monday-FridayOffice
Location: Hennepin County Extension Office, Eden Prairie, MN. In
person work with certain approved exceptions for remote location
such as events, weather, etc.Application Deadline: May 6, 2024
ABOUT THE JOBThis position is part of a county Extension office
staff team who are vital to Extension's outreach mission in
connecting local needs with University resources. This position
provides support to the local 4-H, Master Gardener, Agriculture and
Natural Resources, and Nutrition programs and all Extension
programs and activities. This position provides day-to-day support
including customer service and administrative support for county
Extension programs and activities. The position will report to the
Regional Director, Central Region.The person in this position
serves as a vital role as the first point of contact for customers,
visitors and community members and performs general office duties
as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following
duties are typical for this position. These are not exclusive or
all-inclusive. Other duties may be required and assigned.County
Program Support - 75%
Assists in providing support for the
Urban Agriculture Initiative program.Be the direct support for the
county 4-H program.
Supports 4-H program volunteers and
members with enrollment, event registration, general questions and
promotion materials.Provide clerical, logistical, and technical
support for 4-H programming.Assists 4-H Extension Educator in
planning and developing 4-H county fair resources, State Fair, and
other 4-H events.Handle the Animal ID process.Edits, prints and
distributes 4-H premium book and manages online 4-H premium
bookHelps to line up county fair judges and preparing material for
county fair judges.Orders and organizes requested program supplies
(food, ribbons, stickers, promotional items, etc.)Provides onsite
information and coordination support at the county fair.Provides
support for auction, awards ceremony and other special
events.Provides direct support to the EFNEP/SNAP programs, to
include:
Tracking inventory and organizing
program suppliesManage file retention scheduleHelp coordinate
events & meetingsMail participant materialsCompletes other duties
as assigned. Receptionist & Main Office Support - 25%
Point of contact for the county
Extension office; Greet visitors and direct them to their
meetings/classes, handle mail, package deliveries, and pickups,
answers phones and responds to requests of the general public.
Schedule and prepare meeting rooms.Provides clerical support for
Extension programs and staff (i.e., emails, listservs, finalizing
documents, etc.)Maintains office inventory and upkeep of
Extension's common areas.Operates general office equipment;
consults with IT as appropriate.Participates in trainings,
professional staff development and conferences.Schedules meetings
and calendar events for staff, office facilities and
equipment.Orders food/catering for meetings.Maintains
confidentiality.Completes other duties as assigned. WORK
ENVIRONMENTWork is typically performed in an ordinary office
environment, involving prolonged sitting, standing, walking,
bending or twisting. Some repetitive motions (such as from typing
or data entry) will occur, but will be frequently interspersed with
other activities. Physical activity is light and intermittent such
as walking through the facility or carrying files or materials.
Occasional lifting of up to 50 pounds may be required. This
position requires a high level of attention to detail and
deadlines. Duties include being able to proficiently use computers,
printers, calculators, telephones, copiers, scanners, fax and
general office equipment. There are frequent interruptions during
the work day. Occasional attendance of evening meetings is required
and will impact the work schedule. Drives occasionally on short
errands or intermittently to meetings. May require extra hours
during the county fair season, to include overtime. Working Title:
Administrative Assistant, Hennepin CountyJob Classification: 1826 -
Principal Office & Admin Specialist. Clerical representedPay range:
$20.86-$23/hour estimated starting pay range; depending on
qualificationsAppointment: Part-time, 60% time (24
hours/week)University Benefits: Some applyOffice Hours: Preferred
hours, 9 am-2pm, Monday - Friday (in-person work), open for
discussion within hours 8 a.m. - 4:30 p.m. Monday-FridayOffice
Location: Hennepin County Extension Office, Eden Prairie, MN. In
person work with certain approved exceptions for remote location
such as events, weather, etc.Application Deadline: May 6, 2024ABOUT
THE JOBThis position is part of a county Extension office staff
team who are vital to Extension's outreach mission in connecting
local needs with University resources. This position provides
support to the local 4-H, Master Gardener, Agriculture and Natural
Resources, and Nutrition programs and all Extension programs and
activities. This position provides day-to-day support including
customer service and administrative support for county Extension
programs and activities. The position will report to the Regional
Director, Central Region.The person in this position serves as a
vital role as the first point of contact for customers, visitors
and community members and performs general office duties as
assigned. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties
are typical for this position. These are not exclusive or
all-inclusive. Other duties may be required and assigned.County
Program Support - 75%Assists in providing support for the Urban
Agriculture Initiative program.Be the direct support for the county
4-H program.Supports 4-H program volunteers and members with
enrollment, event registration, general questions and promotion
materials.Provide clerical, logistical, and technical support for
4-H programming.Assists 4-H Extension Educator in planning and
developing 4-H county fair resources, State Fair, and other 4-H
events.Handle the Animal ID process.Edits, prints and distributes
4-H premium book and manages online 4-H premium bookHelps to line
up county fair judges and preparing material for county fair
judges.Orders and organizes requested program supplies (food,
ribbons, stickers, promotional items, etc.)Provides onsite
information and coordination support at the county fair.Provides
support for auction, awards ceremony and other special
events.Provides direct support to the EFNEP/SNAP programs, to
include:Tracking inventory and organizing program suppliesManage
file retention scheduleHelp coordinate events & meetingsMail
participant materialsCompletes other duties as
assigned.Receptionist & Main Office Support - 25%Point of contact
for the county Extension office; Greet visitors and direct them to
their meetings/classes, handle mail, package deliveries, and
pickups, answers phones and responds to requests of the general
public. Schedule and prepare meeting rooms.Provides clerical
support for Extension programs and staff (i.e., emails, listservs,
finalizing documents, etc.)Maintains office inventory and upkeep of
Extension's common areas.Operates general office equipment;
consults with IT as appropriate.Participates in trainings,
professional staff development and conferences.Schedules meetings
and calendar events for staff, office facilities and
equipment.Orders food/catering for meetings.Maintains
confidentiality.Completes other duties as assigned.WORK
ENVIRONMENTWork is typically performed in an ordinary office
environment, involving prolonged sitting, standing, walking,
bending or twisting. Some repetitive motions (such as from typing
or data entry) will occur, but will be frequently interspersed with
other activities. Physical activity is light and intermittent such
as walking through the facility or carrying files or materials.
Occasional lifting of up to 50 pounds may be required. This
position requires a high level of attention to detail and
deadlines. Duties include being able to proficiently use computers,
printers, calculators, telephones, copiers, scanners, fax and
general office equipment. There are frequent interruptions during
the work day. Occasional attendance of evening meetings is required
and will impact the work schedule. Drives occasionally on short
errands or intermittently to meetings. May require extra hours
during the county fair season, to include overtime.Working Title:
Administrative Assistant, Hennepin CountyJob Classification: 1826 -
Principal Office & Admin Specialist. Clerical representedPay range:
$20.86-$23/hour estimated starting pay range; depending on
qualificationsAppointment: Part-time, 60% time (24
hours/week)University Benefits: Some applyOffice Hours: Preferred
hours, 9 am-2pm, Monday - Friday (in-person work), open for
discussion within hours 8 a.m. - 4:30 p.m. Monday-FridayOffice
Location: Hennepin County Extension Office, Eden Prairie, MN. In
person work with certain approved exceptions for remote location
such as events, weather, etc.Application Deadline: May 6, 2024ABOUT
THE JOBThis position is part of a county Extension office staff
team who are vital to Extension's outreach mission in connecting
local needs with University resources. This position provides
support to the local 4-H, Master Gardener, Agriculture and Natural
Resources, and Nutrition programs and all Extension programs and
activities. This position provides day-to-day support including
customer service and administrative support for county Extension
programs and activities. The position will report to the Regional
Director, Central Region.The person in this position serves as a
vital role as the first point of contact for customers, visitors
and community members and performs general office duties as
assigned. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties
are typical for this position. These are not exclusive or
all-inclusive. Other duties may be required and assigned.County
Program Support - 75%Assists in providing support for the Urban
Agriculture Initiative program.Be the direct support for the county
4-H program.Supports 4-H program volunteers and members with
enrollment, event registration, general questions and promotion
materials.Provide clerical, logistical, and technical support for
4-H programming.Assists 4-H Extension Educator in planning and
developing 4-H county fair resources, State Fair, and other 4-H
events.Handle the Animal ID process.Edits, prints and distributes
4-H premium book and manages online 4-H premium bookHelps to line
up county fair judges and preparing material for county fair
judges.Orders and organizes requested program supplies (food,
ribbons, stickers, promotional items, etc.)Provides onsite
information and coordination support at the county fair.Provides
support for auction, awards ceremony and other special
events.Provides direct support to the EFNEP/SNAP programs, to
include:Tracking inventory and organizing program suppliesManage
file retention scheduleHelp coordinate events & meetingsMail
participant materialsCompletes other duties as
assigned.Receptionist & Main Office Support - 25%Point of contact
for the county Extension office; Greet visitors and direct them to
their meetings/classes, handle mail, package deliveries, and
pickups, answers phones and responds to requests of the general
public. Schedule and prepare meeting rooms.Provides clerical
support for Extension programs and staff (i.e., emails, listservs,
finalizing documents, etc.)Maintains office inventory and upkeep of
Extension's common areas.Operates general office equipment;
consults with IT as appropriate.Participates in trainings,
professional staff development and conferences.Schedules meetings
and calendar events for staff, office facilities and
equipment.Orders food/catering for meetings.Maintains
confidentiality.Completes other duties as assigned.WORK
ENVIRONMENTWork is typically performed in an ordinary office
environment, involving prolonged sitting, standing, walking,
bending or twisting. Some repetitive motions (such as from typing
or data entry) will occur, but will be frequently interspersed with
other activities. Physical activity is light and intermittent such
as walking through the facility or carrying files or materials.
Occasional lifting of up to 50 pounds may be required. This
position requires a high level of attention to detail and
deadlines. Duties include being able to proficiently use computers,
printers, calculators, telephones, copiers, scanners, fax and
general office equipment. There are frequent interruptions during
the work day. Occasional attendance of evening meetings is required
and will impact the work schedule. Drives occasionally on short
errands or intermittently to meetings. May require extra hours
during the county fair season, to include overtime.
Qualifications
Required Qualifications:
High school diploma/GED and two (2)
years of related clerical, office and administrative experience OR
equivalent combination of education AND work experience to equal
two (2) years.Demonstrated strong customer service
skills.Proficient with email, calendaring, word processing,
spreadsheets, and database software. Proficient with standard
office equipment.Additional Requirements:
Valid driver's license and access to
vehicle with required insurance as some travel will be required
including picking up and delivering of supplies and to attend
meetings held out of the office.Must be able to work regularly at
the Eden Prairie Extension Office.Must have reliable internet
if/when working outside of assigned office locations.Ability to
work on computer for prolonged periods of timeAbility to stand,
sit, twist, and carry up to 20 pounds frequently and 40 pounds
occasionally/rarely; and relocate/move items to different areas of
the facilityAbility to work extra hours during county fair season,
to include evenings and weekendsThis position is not eligible for
employment visa sponsorship.Preferred Qualifications:
Excellent written and verbal
communication skills.Excellent organization skills,
detail-oriented, able to prioritize work, manage workflow with
unexpected interruptions and meet deadlines.Demonstrated commitment
to valuing diversity and contributing to an inclusive working and
learning environmentDemonstrate troubleshooting, problem-solving
and decision-making skills.Ability to work independently.Experience
with Office and Google Suites.Experience with website and social
media.
About the Department
ABOUT EXTENSION University of Minnesota Extension is a major
outreach arm of the University of Minnesota with a mission to serve
the public through applied research and education. Our mission is
to make a difference by connecting community needs and University
resources to address critical issues in Minnesota. Extension
strives to attract and retain high-quality, passionate employees,
and weave diversity, equity and inclusion into all aspects of
Extension's programming and employee engagement .
How To Apply
Applications must be submitted online to be considered for this
position. Click the "Apply" button and follow the instructions.
Your application will need to include:Cover letterResume- Your
resume must include all your education and experience as it relates
to the required qualifications. The initial HR screening process
focuses primarily on the resume.Contact information of three
professional references will be required of those invited for
interview.Additional documents may be attached after the
application by accessing your "My Job Applications" page and
uploading documents in the "My Cover Letters and Attachments"
section. See full instructions, . To request an accommodation
during the application process, please e-mail employ@umn.edu or
call (612) 624-UOHR (8647). For questions about this position
contact:D. Craig Taylor, Regional Director, Central Region, . For
questions about applying online, contact: Tiffany McMillan,
Extension Human Resources, tiffmcm@.
Diversity
The University of Minnesota and Extension recognize and value the
importance of diversity and inclusion in enriching the employment
experience of its employees and in supporting the academic mission.
The University is committed to attracting and retaining employees
with varying identities and backgrounds.
Keywords: University of Minnesota, Minneapolis , Administrative Assistant, Hennepin County (Eden Prairie), Administration, Clerical , Saint Paul, Minnesota
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