School Secretary, Senior -STEM/CTE

Company: Minneapolis Schools
Location: Minneapolis
Posted on: May 27, 2023

Job Description:

Below is specific information for you to consider about this position.

Job Title: School Secretary, Senior -STEM/CTE and Requisition ID number: 99347

Close Date: Open until filled

Organizational Unit: STEM/CTE (10001056)

Site: Davis Center (0001)

FTE: 1.0 FTE; 40 hours per week; 45 weeks; this is based on full-time equivalency with 1.0 being full time

Union: AFSCME(29)

Functional Area: Clerical

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY

Under general supervision, provides professional secretarial support and operational supervision for an MPS high school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

ESSENTIAL FUNCTIONS

• Provides professional secretarial support for the School Principal in a high school setting; performs supervisory and administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Works independently and makes appropriate decisions based on experience.
• Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Provides lead support and training to clerical and support staff; coordinates reserve and substitute teachers, class coverage, and classroom assignments.
• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; interprets and explains MPS rules, policies and procedures.
• Completes and coordinates special projects; assists with developing and managing budgets, and monitoring expenditures; coordinates school functions and usage of school facilities; reviews and approves building and special use permits.
• Keeps daily attendance records for staff, and records of overtime and compensation time; supervises timekeeping records and payroll reporting.
• Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Assists with developing and implementing school and office policies and procedures.
• Monitors school security system, locks and unlocks doors, and manages key controls.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Prepares, compiles and distributes school calendar, information packets and other communications.
• Orders, receives and distributes supplies and equipment.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
• Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis MINIMUM QUALIFICATIONS
  
  High School Diploma or GED equivalent
  
  AND
  
  4 years of office administration experience in a public school district or an equivalent combination of education, training and experience as determined by Human Resources.
  
  Knowledge of:
  • Applicable policies, procedures and regulations covering specific areas of assignment.
  • Specialized MPS and state agency software applications and network operating environments.
  • Principles and practices of public sector administrative staff supervision.
  • Customer service principles, protocols and methods.
  • Local community resources and community services programs.
  • Principles of record keeping and records management.
  • Professional standards for business correspondence, writing, spelling and grammar.
  • Office practices and procedures.
  • Business and personal computers, including spreadsheet, word processing, and database software applications. Skill in:
    • Planning, prioritizing and completing assignments with minimum supervision.
    • Analyzing administrative issues, interpreting policies and procedures, and recommending solutions.
    • Organizing work, setting priorities, completing assignments, and meeting critical deadlines.
    • Responding to stressful and sensitive situations in a professional and confidential manner.
    • Operating business computers with standard and specialized software applications.
    • Researching computer databases, and compiling information for reports and special projects.
    • Entering information into a computer system with speed and accuracy.
    • Making mathematic calculations with speed and accuracy.
    • Providing effective customer service, and dealing tactfully and courteously with the public.
    • Establishing and maintaining effective working relationships with co-workers.
    • Communicating effectively verbally and in writing.
      
      LICENSE AND CERTIFICATION REQUIREMENTS
      
      A valid Minnesota State Driver's License may be required.
      
      PHYSICAL DEMANDS AND WORKING ENVIRONMENT
      
      Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.
      
      Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.
      
      COMMITMENT TO DIVERSITY:
      Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.
      
      Minneapolis Public Schools strongly encourages diverse candidates to apply.
      
      Posting Notes: - 12:01 AM On - STEM/CTE (10001056) - Davis Center (0001) - Clerical

Keywords: Minneapolis Schools, Minneapolis , School Secretary, Senior -STEM/CTE, Administration, Clerical , Minneapolis, Minnesota