Administrative Specialist

Company: University of Minnesota
Location: Minneapolis
Posted on: December 6, 2019

Job Description:

Education - High School Diploma or GED Skills - Google Docs - Customer Service - Excel - Communication Skills - Computer Skills Benefits - Paid Time Off - Health Insurance - Wellness Program - Paid Sick Time REQUIRED QUALIFICATIONS: - High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. - Computer experience to include Google suite (Mail, Docs, Drive, Sheets) and Microsoft applications (Work, Excel). - Experience with customer service or hospitality. - Strong verbal and written communication skills. - Strong attention to detail. PREFERRED QUALIFICATIONS: - Experience with event planning and/or execution. - Experience with administration of an electronic time or absence system. - Experience with PeopleSoft EFS and/or HRMS. - Experience with formal or informal supervision and work direction. This position provides operational, human resources, and financial support to the Institute for Social Research and Data Innovation (ISRDI). The position provides service primarily to ISRDI staff as well as to members and visitors and other external customers (inside and outside the University). The position functions as a member of the ISRDI Admin Team and works closely with other members of the center administrative team. This position reports directly to the HR & Operations Manager. ISRDI is primarily funded by federal grants with many projects encompassing international partners. Administrative personnel at ISRDI must excel within a diverse team environment and be comfortable providing service to ISRDI affiliates and researchers from all over the world including many communities and cultures. DUTIES/RESPONSIBILITIES: General Administration & Operations - 50% - Manage recurring, sometimes complex events requiring a high degree of logistical coordinating and attention to detail. - Oversee the maintenance of office supplies and equipment for efficient operations. - Serve as the backup to the Operations Coordinator for all facilities/space related requests. - Serves as front desk lead worker who creates schedules, assigns and directs work and provides orientation and training of part time workers on the reception team. - Serve as a back-up for front desk receptionist, and monitor front desk during absences of regular receptionist; answer main phone line and other lines as needed, refer calls, take messages, greet, welcome and direct visitors. - Stays up-to-date on knowledge of University, federal and ISRDI guidelines with regard to travel, purchasing, payroll, hospitality, etc. Provides information and guidance to ISRDI staff as needed. - Prepares files and assists in records management. - Special projects supporting ISRDI administrative operations. Human Resources - 10% - Serve as primary Time and Absence Administrator for ISRDI. - Coordinate and communicate with OVPR HR as needed. Financial - 40% - Primary responsibility and point of contact for data integrity, preparation, and system entry for following financial documents: o Vouchers o Reimbursements o Journals o PCards - This position is represented by the bargaining unit AFSCME Clerical. Expected salary range: $16.34 - $19.23 USD/hour. We Offer: - MN State Retirement System (MSRS) pension plan - tax deferred. - 13 paid vacation days per year (starting accrual rate), in ition to 13 paid sick days and 11 paid holidays. - Reduced tuition opportunities covering 75% - 100% of eligible tuition. - Execellent and affordable health care benefits. - Wellness program with opportunity to earn lower health care rates. The Institute for Social Research and Data Innovation (ISRDI) is a University-wide research institute that provides a vibrant and highly collaborative interdisciplinary research environment for four interrelated research centers. The Minnesota Population Center (MPC) and the Life Course Center (LCC) serve interdisciplinary audiences of more than 150 faculty members, graduate students, and research scientists from 26 academic units across 10 colleges at the University of Minnesota. The Minnesota Research Data Center (MnRDC) provides access to non-public versions of federal data as part of the Federal Statistical Research Data Center system. IPUMS is a leading developer and disseminator of demographic data, serving a broader audience of more than 100,000 researchers worldwide. Applications must be submitted online. To be considered for this position, please click the button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. itional documents may be attached after application by accessing your 'My Job Applications' page and uploading documents in the 'My Cover Letters and Attachments' section. To request an accommodation during the application process, please e-mail ************** or call (612) 624-UOHR (8647). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: ************************* Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, Minneapolis , Administrative Specialist, Administration, Clerical , Minneapolis, Minnesota