MinneapolisRecruiter Since 2001
the smart solution for Minneapolis jobs

Administrative Specialist

Company: University of Minnesota
Location: Minneapolis
Posted on: December 6, 2019

Job Description:

Education - High School Diploma or GED Skills - Google Docs - Customer Service - Excel - Communication Skills - Computer Skills Benefits - Paid Time Off - Health Insurance - Wellness Program - Paid Sick Time REQUIRED QUALIFICATIONS: - High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. - Computer experience to include Google suite (Mail, Docs, Drive, Sheets) and Microsoft applications (Work, Excel). - Experience with customer service or hospitality. - Strong verbal and written communication skills. - Strong attention to detail. PREFERRED QUALIFICATIONS: - Experience with event planning and/or execution. - Experience with administration of an electronic time or absence system. - Experience with PeopleSoft EFS and/or HRMS. - Experience with formal or informal supervision and work direction. This position provides operational, human resources, and financial support to the Institute for Social Research and Data Innovation (ISRDI). The position provides service primarily to ISRDI staff as well as to members and visitors and other external customers (inside and outside the University). The position functions as a member of the ISRDI Admin Team and works closely with other members of the center administrative team. This position reports directly to the HR & Operations Manager. ISRDI is primarily funded by federal grants with many projects encompassing international partners. Administrative personnel at ISRDI must excel within a diverse team environment and be comfortable providing service to ISRDI affiliates and researchers from all over the world including many communities and cultures. DUTIES/RESPONSIBILITIES: General Administration & Operations - 50% - Manage recurring, sometimes complex events requiring a high degree of logistical coordinating and attention to detail. - Oversee the maintenance of office supplies and equipment for efficient operations. - Serve as the backup to the Operations Coordinator for all facilities/space related requests. - Serves as front desk lead worker who creates schedules, assigns and directs work and provides orientation and training of part time workers on the reception team. - Serve as a back-up for front desk receptionist, and monitor front desk during absences of regular receptionist; answer main phone line and other lines as needed, refer calls, take messages, greet, welcome and direct visitors. - Stays up-to-date on knowledge of University, federal and ISRDI guidelines with regard to travel, purchasing, payroll, hospitality, etc. Provides information and guidance to ISRDI staff as needed. - Prepares files and assists in records management. - Special projects supporting ISRDI administrative operations. Human Resources - 10% - Serve as primary Time and Absence Administrator for ISRDI. - Coordinate and communicate with OVPR HR as needed. Financial - 40% - Primary responsibility and point of contact for data integrity, preparation, and system entry for following financial documents: o Vouchers o Reimbursements o Journals o PCards - This position is represented by the bargaining unit AFSCME Clerical. Expected salary range: $16.34 - $19.23 USD/hour. We Offer: - MN State Retirement System (MSRS) pension plan - tax deferred. - 13 paid vacation days per year (starting accrual rate), in ition to 13 paid sick days and 11 paid holidays. - Reduced tuition opportunities covering 75% - 100% of eligible tuition. - Execellent and affordable health care benefits. - Wellness program with opportunity to earn lower health care rates. The Institute for Social Research and Data Innovation (ISRDI) is a University-wide research institute that provides a vibrant and highly collaborative interdisciplinary research environment for four interrelated research centers. The Minnesota Population Center (MPC) and the Life Course Center (LCC) serve interdisciplinary audiences of more than 150 faculty members, graduate students, and research scientists from 26 academic units across 10 colleges at the University of Minnesota. The Minnesota Research Data Center (MnRDC) provides access to non-public versions of federal data as part of the Federal Statistical Research Data Center system. IPUMS is a leading developer and disseminator of demographic data, serving a broader audience of more than 100,000 researchers worldwide. Applications must be submitted online. To be considered for this position, please click the button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. itional documents may be attached after application by accessing your 'My Job Applications' page and uploading documents in the 'My Cover Letters and Attachments' section. To request an accommodation during the application process, please e-mail ************** or call (612) 624-UOHR (8647). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: ************************* Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

Keywords: University of Minnesota, Minneapolis , Administrative Specialist, Administration, Clerical , Minneapolis, Minnesota

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Office Administrator
Description: OverviewITS ConGlobal is the industry-leading provider of intermodal rail terminal services, auto loading and unloading and container depot services. We take pride in consistently
Company: ITS Technologies & Logistics
Location: Saint Paul
Posted on: 12/7/2019

General Office Assistant
Description: DescriptionCandidates who are highly motivated self-starters will find the General Office Clerk position OfficeTeam is offering to be an excellent opportunity. If you feel comfortable performing various (more...)
Company: Robert Half Office Team
Location: Minneapolis
Posted on: 12/7/2019

Branch Office Administrator - Menomonie, WI
Description: With you here, our business can multiply.IT ALL ADDS UP.As an important member of the team at Edward Jones, you can play a major role in our continued success, while experiencing a career that is satisfying (more...)
Company: Edward Jones
Location: Menomonie
Posted on: 12/7/2019


Administrative Assistant
Description: Administrative Assistant-Owatonna, MN Administrative AssistantOwatonna, MN Humera is looking for an Administrative Assistant for our client, an air conditioning manufacturing company in Owatonna, MN. (more...)
Company: Humera
Location: Owatonna
Posted on: 12/7/2019

Data Entry Clerk
Description: DescriptionData-driven experts with great attention to detail are encouraged to apply to this Data Entry Specialist position. This Data Entry Specialist position would be based in the Sauk Rapids, Minnesota (more...)
Company: Robert Half Office Team
Location: Sauk Rapids
Posted on: 12/7/2019

Receptionist
Description: DescriptionThis Receptionist position might be right for you Apply now with OfficeTeam. If you are articulate and highly-skilled, you may be the candidate this prominent company is looking for. You may (more...)
Company: Robert Half Office Team
Location: Faribault
Posted on: 12/7/2019

Making Money From Your Home Office
Description: Health and Dental Benefits Discount Company is expanding new markets and is seeking Benefits Specialist and Recruiters
Company: Living Healthy
Location: Belle Plaine
Posted on: 12/7/2019

Business Liaison Consultant 4
Description: Job Description Important Note: During the application process, ensure your contact information email and phone number is up to date and upload your current resume prior to submitting your application (more...)
Company: Wells Fargo Bank
Location: Minneapolis
Posted on: 12/7/2019

Office Administrative Specialist
Description: Skills - Clerical Experience - Microsoft Office - Legal Research - Data Entry Benefits - Flexible Spending Account - Dental Insurance - Health Insurance - Paid Time Off - Retirement Plan This posting (more...)
Company: State of Minnesota
Location: Saint Paul
Posted on: 12/7/2019

Office Assistant
Description: DescriptionThis position will require the candidate to successfully handle multiple assignments and projects simultaneously. An expanding firm has partnered with OfficeTeam and is in the process of finding (more...)
Company: Robert Half Office Team
Location: Faribault
Posted on: 12/7/2019

Log In or Create An Account

Get the latest Minnesota jobs by following @recnetMN on Twitter!

Minneapolis RSS job feeds