Operations Director
Company: Springboard for the Arts
Location: Minneapolis
Posted on: May 28, 2023
Job Description:
About Art Shanty ProjectsArt Shanty Projects intentionally
creates an impermanent art village on Minnesota lake ice amid
changing climate and environment. With a spirit of embracing
challenges through creativity, we support an ecosystem that
inspires everyone to create and participate in art, thrive in
winter, and build community. Entering our 20th anniversary season,
Art Shanty Projects is a non-profit organization dedicated to
fostering a creative, supportive, and joyful community both on and
off the ice in Minnesota. We accomplish this through art and
relationship-building, as well as an ongoing commitment to
diversity, equity, inclusion, and accessibility. We expect a
culture of work-sharing, accountability, and transparency, as well
as effective communication and collaboration. Leadership is
non-hierarchical and decision-making is horizontal.Since 2004 Art
Shanty Projects has created joyful winter art experiences for
people of all ages. Inspired by pop-up ice fishing villages,
artists use the frozen lake as a space to build a temporary
community, immersing visitors in a colorful village filled with
interactive installations and performances. With few regulations
and no building codes - and against intense and unpredictable
winter weather conditions - artists of all career stages have the
freedom and challenge to create wild and wonderful work that can't
be experienced anywhere else. Together, with tens of thousands of
annual visitors, we celebrate, champion, and embrace the extreme
winter sport of art making.Position OverviewThe Operations Director
is responsible for the administrative operating functions and
on-ice logistics of Art Shanty Projects, and is charged with
administering all affairs of the organization in cooperation with
the Artistic Director and Board. This includes ensuring ongoing
programmatic excellence, rigorous program evaluation, and
consistent quality of finance and administration, communications,
and systems. The Operations Director (OD) works closely with the
Artistic Director to ensure operations and programming are
integrated in the support of a vibrant and successful festival. The
OD works with Board members to provide support for collaborative
projects and ensures everyone has the tools and information
necessary. The OD oversees the workflow of the Production Team in
collaboration with the Artistic Director and provides monthly
reports to the Board. They provide behind-the-scenes work that
serves to build a joyous and functioning community on the ice.
On-Ice Program Responsibilities
- Hire and and train contracted program personnel in
collaboration with Artistic Director and execute contracts as
needed
- Oversee logistics for all aspects of the on-ice program to
ensure a smooth running festival
- Obtain all required permits and insurance for the on-ice
event
- Coordinate survey evaluation of On-Ice Program for artists,
visitors and staff in collaboration with Artistic Director
- Work outdoors in potentially extreme winter weather conditions
for six consecutive weekends (and some weekdays) during January and
February, approximately 8 hours per dayOngoing Duties and
ResponsibilitiesOperations and Administration
- Administration of organizational email and collaborative online
workspace accounts
- Contribute to website updates
- Support development, maintenance, and implementation of
organizational policies, procedures, and training
- Act as liaison between board and staff
- Create Directors Reports in collaboration with the Artistic
Director in advance of monthly Board meetings to summarize current
activity
- Attend and actively participate in monthly board meetings (4th
Tuesdays, occasional workgroup meetings, and annual Board
Retreat)
- Attend weekly directors meetings; co-lead, with Artistic
Director, regular staff meetings (seasonal)
- Oversee the workflow of the Production Team alongside Artistic
Director
- Maintain relationship with Park Board and other partner
entities
- Manage snail mail, as needed (P.O. Box located in NE
Minneapolis)
- Act as accessibility coordinator: update the Access Plan
annually (with support of the Board), respond promptly to
accessibility concerns, ensure ongoing accessibility evaluation and
improvement
- Ensure all decisions made in this role are in alignment with
organization's mission, vision, and valuesFinances, Contracts,
Development
- Develop annual budget in collaboration with Artistic Director
and Executive Committee.
- Manage the organizational budget, including tracking income and
expenses, and ensuring program spending adheres to the approved
budget.
- Maintain accurate financial records, reconcile monthly, and
review monthly report with Treasurer prior to Board meeting.
- Work with Treasurer (and bookkeeper) to ensure timely annual
tax filing, charitable solicitation reporting, and 1099
mailing.
- Execute contracts with selected shanty artists and performers,
including collection of appropriate signatures and paperwork prior
to pay schedule
- Maintain grant calendar, manage the writing and editing of
grants with support from board members and staff
- Organize, manage, and maintain sponsor relationships and
agreements with support from Board members and staff
- Act as an authorized signer for the organization: execute
contracts and other agreements, and approve payments for all
contracted artists and other personnel
- Manages acknowledgment of membership gifts in collaboration
with Board members and reporting in conjunction with Artistic
Director and Production Team.Skills We prioritize transferable
skills, whether through life experience, formal and informal
education, or other avenues; please consider applying even if you
do not have every one of these skills.
- Highly organized with great attention to detail
- Ability to manage multiple projects, timelines, and overlapping
deadlines independently
- Ability to work collaboratively on tasks and projects
- Enthusiasm about working with and managing people and
projects
- Grant writing, production, and bookkeeping experience
- Familiarity with or eagerness to learn Google Workspace suite,
Quickbooks, Adobe Sign and Acrobat, Wordpress, Mailchimp, and
AsanaAdditional Details - timeline, compensation, location,
requirementsThis is a contracted position beginning June 19, 2023
and running through June 2024 with possibility for renewal.
Compensation is $32/hour, with an expectation that over the term of
the contract the Operations Director will work approximately 800
hours. This position requires varied evening and weekend
requirements, as well as the ability to perform duties in winter
weather conditions.This position prioritizes in-person meetings and
production work at varied locations throughout Minneapolis. The
festival takes place in-person at Bd-- Um---- / Lake Harriet in
South Minneapolis. Some meetings may take place virtually. Note: we
do not have an office and independent work is expected to be done
from home. Candidates must have their own computer and reliable
transportation.To apply, send a resume and letter describing your
interest in the role in an email to
recruitment@artshantyprojects.org by May 16. Interviews will take
place the weeks of May 22 and May 29. Art Shanty Projects is deeply
committed to social, racial, gender, and economic justice. We
heartily encourage people of color, Indigenous folks, LGBTQIA2S+
individuals, and those who are unemployed or underemployed to
apply.
Keywords: Springboard for the Arts, Minneapolis , Operations Director, Accounting, Auditing , Minneapolis, Minnesota
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