Senior Billing Specialist

Company: Stinson LLP
Location: Minneapolis
Posted on: May 28, 2023

Job Description:

SummaryUnder the direction and guidance of the Billing Manager/Supervisor, the Senior Billing Specialist is responsible for the processing of client invoices, assisting with the Finance help desk and phone queue, and additional high level tasks. The Senior Billing Specialist maintains courteous and professional contact with attorneys, paralegals and staff, and observes confidentiality of client matters.Required Education & Experience2 year degree in accounting or equivalent experience.Minimum 4 years of billing experience.Experience working in a professional services environment.Preferred Education & ExperienceCollege or business school preferred.Experience with Elite legal management software preferred.Law Firm or other professional service industry experience preferred.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Accounting (10%)Prepare, obtain approval, and generate adjustments in billing system for write-downs and write-offs.Post and reconcile cash receipts.Ensure client discounts are current, entered in system, and processed correctly.Client Billing (60%)Prepare and distribute matter unbilled time detail reports to partners.Review, revise, and edit the approved time detail reports.Finalize, prepare, and transmit final bills to clients.Customer Services (20%)Follow up and handle internal/external client requests, including attorneys and LAAs (Legal Administrative Assistants).Reporting (8%)Monthly Design, create, and compile custom Excel or Elite reports for clients per their billing guidelines.Prepare and mail monthly client statements.Maintain status reporting of billing progress.General and Administrative (2%)Create, transmit, and follow up client electronic e-billing.Performs other duties as assigned.CompetenciesStrong verbal and written communication skills.Self-motivated with excellent organizational skills and attention to detail.Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.A team player who motivates and educates other team members.Regular and predictable attendance is an essential function of the position.Supervisory ResponsibilityThis position has no supervisory responsibilities.TravelNo travel is expected for this position.Work Environment & Physical DemandsThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.AAP/EEO StatementStinson LLP is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package.Stinson LLP is a federal contractor. Information gathered through applicant Voluntary Self-Identification will be used periodically with various government agencies for statistical reporting and to measure the effectiveness of our Affirmative Action and EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.Applicants with a disability that are in need of an accommodation to complete the Stinson LLP application process should contact Human Resources at or email .By submitting this application, you certify the information provided is true to the best of your knowledge and belief. You understand that being untruthful in response to any of the answers provided within this application or any of the attached documents may lead to your termination in the event you are employed. If employed, you will be required to provide documentation showing you are legally authorized to work in the United States. We conduct criminal background checks of all individuals offered employment.EducationRequiredHigh School or betterPreferredBachelors or betterEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Stinson LLP, Minneapolis , Senior Billing Specialist, Accounting, Auditing , Minneapolis, Minnesota