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Accounts Receivable and Cash Application Specialist

Company: Lube-Tech
Location: Shakopee
Posted on: November 26, 2022

Job Description:

With a purpose to make tomorrow a little bit better than today for each other, our customers, and our communities, Lube-Tech provides an environment where you can love what you do and be your best every day.
What you will enjoy being a part of a 2022 Top Workplace USA and Star Tribune Top Workplace 175 Team:


  • Full Time
  • Top-Tier benefits starting on your first day (including medical, dental, vision, FSA, HSA, 401k, Paid Parental Leave, voluntary accident, critical illness, hospital, and supplemental life insurance)
  • Employer-paid short-term and long-term disability and life insurance
  • 15 Paid Days Off
  • 10 Paid Holidays
  • Work your way- Flexible work arrangements
  • Dress for you day - Casual dress
  • Profit Sharing accelerated by YOUR performance
  • 401(k) with Company Match
  • Tuition Reimbursement
  • Company provided uniforms and personal protective equipment

    HOW YOU WILL CONTRIBUTE (Overview & Key Responsibilities):
    The AR & Cash Application Specialist supports the application of company policies in processing cash receipts, customer data, and collections. Provide support to other Credit Representatives as needed. Assist in the completion of special projects as assigned.

    • Timely and accurate application of daily cash receipts according to company policies and procedures: Lockbox payments, Electronic Payments (EFT & ACH), Credit Card, and National Account Offsets
    • Process ("capture") credit card transactions on a daily basis and coordinate collection of credit card information when not available
    • Generate check requests as needed and within approval limits.
    • Issue vouchers to accounts payable for used oil credits needing checks distributed, customer refunds for returned product, and other customer payment/refund requests as needed
    • Provide assistance to incoming customer calls with invoice copies, invoice discrepancies, account balances etc.
    • Reconcile account balances on an ongoing basis, including cash applications, billing discrepancies, chargebacks and short/over payments
    • Timely and accurate entry of customer accounts and other customer account data
    • Maintain accurate customer database including proper customer names, billing addresses, shipping addresses, contact information, and other customer data
    • Collection of past due, including but not limited to, Industrial Division customer balances by utilizing effective collection techniques via phone calls, faxes and emails so as to not negatively impact the relationship between Lube-Tech and the customer
    • Review and release of credit hold orders in a timely manner after reviewing account status, payment history, collection notes, credit line
    • Communicate specific concerns to the appropriate salesperson, sales manager, and/or customer service.
    • Identify and communicate opportunities for process improvement
    • Other duties as assigned.

      WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
      Education: Associates degree in Accounting or Business, or equivalent education. Bachelor's degree preferred.
      Experience/Training:

      • Detail oriented
      • Strong organizational and time management skills
      • Highly motivated
      • Able to easily adapt to change in a growth-oriented environment
      • Adept communication skills to include the ability to interact effectively with both internal and external customers in both verbal and written form

        Licenses/Certificates: - National Association of Credit Management (NACM), Credit Business Associate (CBA) certification, or higher, preferred.
        Lube-Tech is an Equal Employment Opportunity/Affirmative Action Employer. Qualified applicants including women, minorities, veterans, and individuals with disabilities are encouraged to apply.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Lube-Tech, Minneapolis , Accounts Receivable and Cash Application Specialist, Accounting, Auditing , Shakopee, Minnesota

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